When would it be appropriate to write using a passive voice?

It will depend on what you, the writer, want to convey: if you want to draw attention to the doer, use the passive voice; if your intent is to put the focus on the action, then you should go for the active voice.


Which is an accepted reason to use passive voice in a business message?

Softening Communication The passive voice comes into play to soften the message or idea a business writer is trying to convey. Examples of this are evident in documents such as credit denial letters.


Why is passive voice not recommended?

Why should you avoid using passive voice? One reason writers are advised to avoid using passive voice is that passive sentences tend to be wordier than active sentences.

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Why should we use active voice in business writing?

Writing in an active voice: Uses fewer words, making the writing more concise and efficient; Creates a faster-moving narrative, which makes for easier writing and more engaging reading; Cleans up the sentence and helps prevent grammatical mistakes.


Is passive voice used in formal writing?

Formal, or polite, sentences often use the passive voice because it sounds more impersonal and neutral. Active sentences, on the other hand, can seem personal, or direct, which can sound too casual or too aggressive.


When should you use active voice?

Active voice is used for most non-scientific writing. Using active voice for the majority of your sentences makes your meaning clear for readers, and keeps the sentences from becoming too complicated or wordy. Even in scientific writing, too much use of passive voice can cloud the meaning of your sentences.


When would you use an active voice vs a passive voice in professional correspondence?

Passive voice requires two verbs, a form of the verb “to be” (e.g., is, was) plus another verb called a past participle (a verb that ends in -ed and sometimes in -en). Active voice sentences eliminate the need for a two-word verb and often eliminate the need for extra explanatory words.


Should we use passive voice?

Passive voice should be used when it’s important to emphasize the action being performed rather than who is doing it. If what matters is that Suzie is the one who asked, then active voice would be appropriate.

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Why is passive voice important in writing?

Passive voice produces a sentence in which the subject receives an action. In contrast, active voice produces a sentence in which the subject performs an action. Passive voice often creates unclear, less direct, wordy sentences, whereas active voice creates clearer, more concise sentences.


Why do writers use active and passive voice when writing?

Writers need to be intentional about voice in order to ensure clarity. Using active voice often improves clarity, while passive voice can help avoid unnecessary repetition. Active voice can help ensure clarity by making it clear to the reader who is taking action in the sentence.


How does passive voice affect writing?

The subject of the passive voice sentence performs the action expressed in the verb in this example. Sometimes the use of passive voice can create awkward sentences, as in the last example above. Also, overuse of passive voice throughout an essay can cause your prose to seem flat and uninteresting.


Why are passive verbs used rather than active verbs?

Active voice means that a sentence has a subject that acts upon its verb. Passive voice means that a subject is a recipient of a verb’s action. You may have learned that the passive voice is weak and incorrect, but it isn’t that simple. When used correctly and in moderation, the passive voice is fine.


How is active voice used in academic writing?

Here’s a sentence using active voice: • The researchers wrote the paper. In active voice, the subject of the sentence (the researchers) carried out the action or verb (wrote). The object of the sentence (the paper) is the thing being acted on i.e. the paper was produced as a result of the researchers’ writing.

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What is passive voice with example?

A verb is in the passive voice when the subject of the sentence is acted on by the verb. For example, in “The ball was thrown by the pitcher,” the ball (the subject) receives the action of the verb, and was thrown is in the passive voice.


What tense of the main verb should be used in the passive voice?

Theoretically, passive voice constructions can appear in any tense, but in actual practice with “progressive tense forms,” they seem to be confined mostly to the present and past tenses. (Progressive tense forms involve the verb be plus a main verb in -ing.)


Can passive voice be used in academic writing?

Passive sentences can get you into trouble in academic writing because they can be vague about who is responsible for the action: Academic writing often focuses on differences between the ideas of different researchers, or between your own ideas and those of the researchers you are discussing.